Intake Manager
Turn Every Referral Into a Clean, Billable Order
Process orders from fax to billing in minutes.
Speed. Accuracy. Returns.
85%+ Faster Processing From 6 minutes to under 1 minute per order.*
100+ Fields Extracted Patient data, insurance details, diagnosis codes — whether typed or handwritten.
400% Average ROI Customers report 4x returns from labor savings and faster processing.
Every day your patients wait, your clinicians lose confidence
Critical windows close
Payor deadlines don't wait for slow intake. Miss an appeal window and that revenue is permanently gone.
Clinicians stop referring
Frustrated clinicians watch their patients wait weeks for wheelchairs, oxygen, or hospital beds. They stop referring to you and choose DME providers who move faster.
Patient care suffers
Every extra day is another day your patient can't walk, breathe easier, or sleep safely. Extended wait times damage clinical outcomes.
How Intake Manager works
From fax to billing, automatically
Receive docs from any source Fax, email, portal uploads, or SFTP. Documents process immediately in any format.
Extract and validate Pulls 100+ fields. Validates data quality before anything reaches billing.
Create patients and orders Data flows directly into Brightree or NikoHealth. Patient accounts and orders created automatically.
Submit clean or fix first Orders appear complete in your system. Your team handles exceptions only.
Every product you supply
From wheelchairs to oxygen, diabetic supplies to wound care.
- Wheelchairs and CRT
- Bone Stimulation
- Sleep Therapy
- Wound Care
- Orthotic Devices
- Ostomy & Urological
- Oxygen Therapy
Trusted by leading DME suppliers
"Notable Systems makes me feel like a valued customer. Unlike larger tech companies where you're just a number, they are truly customer-centric in everything they do."
Andy Moreno President, Revenue Management
"Beyond the solution itself, the team is amazing. They are incredibly knowledgeable and always go the extra mile to ensure everything is working and resolved quickly."
Stephanie LaBelle Senior Business Relations Manager
"The team goes above and beyond to understand our challenges and support our journey. No one in the industry is as responsive and supportive as Notable Systems."
Lindsey Moon System Support Director
Turn backlogs into billable orders See how Intake Manager clears your referral backlog.